International sustainability organisation Forum for the Future partnered with Advania to modernise its collaboration environment by migrating legacy Dropbox data into SharePoint Online, improving accessibility, security, and governance across its global workforce.
🔎At a glance
- International sustainability organisation
- Offices in the UK, US, India, and Singapore
- 80+ staff worldwide
- 54,000 files migrated
🚨The challenge
The organisation had already adopted Microsoft 365 but still relied on a legacy Dropbox environment for document storage.
This created challenges including:
- Fragmented collaboration tools
- Data stored outside Microsoft 365 governance
- Increasing costs for duplicate systems
- Limited visibility and control over documents
The goal was to consolidate collaboration and simplify document management.
💡The approach
Advania worked closely with the organisation’s IT team to plan and execute a structured migration.
Key activities included:
- Migration readiness assessment
- Data structure design and information architecture
- Dropbox to SharePoint migration planning
- Collaboration with internal IT and service providers
- Secure transfer of 54,000 files
☑️The outcome
- Improved data governance and security
- Simplified collaboration across global teams
- Reduced operational costs
- Enhanced accessibility through SharePoint Online
⚡️Why this matters
Many organisations adopt Microsoft 365 while still relying on legacy storage platforms. Consolidating collaboration tools reduces complexity, improves governance, and helps teams work more effectively.
👉 Read the full case study
