When a leading UK retirement financial services provider needed to relocate its London office on an accelerated timeline, Advania delivered a complete smart-office rollout ensuring employees could collaborate effectively from day one.
šAt a glance
- Major UK retirement financial services provider
- London office relocation
- 18 meeting rooms to equip
- 2-month deadline
šØThe challenge
The organisationās lease was expiring quickly, and new premises needed to be fully operational within weeks.
Challenges included:
- Previous supplier couldnāt meet AV requirements
- Tight procurement timelines
- Complex contractor coordination
- Hybrid-working needs
- Need for future-proof meeting spaces
Failure to deliver would disrupt staff productivity and client operations.
š”The approach
Advania supported from procurement through delivery:
- Secured ~200 AV items next-day where needed
- Designed and installed modern meeting room tech
- Worked alongside building contractors
- Repurposed legacy equipment to save costs
- Ensured interoperability with Teams & Webex
āļøThe outcome
- All rooms delivered on time
- 25% cost savings through reuse
- Hybrid working enabled
- Improved collaboration experience
- Future-ready office environment
ā”ļøWhy this matters
Office moves are high-risk, high-pressure projects. This case shows how experienced delivery partners can combine procurement speed, technical expertise, and planning discipline to keep business running without disruption.
